Exhibitors Manual
SHOW DATES
& TIME
Monday, September 25: 10:00am – 5:00pm
Tuesday, September 26: 10:00am – 5:00pm
MOVE IN
Sunday, September 24: 4pm – 8pm
Monday, September 25: 6am – 9am
*All booths must be “show-ready” no later than 10:00am on Tuesday, September 25– NO EXCEPTIONS.
MOVE Out
Tuesday, September 26: 5pm – 6pm
EVENT
LOCATION
The Epic & Appel Halls
789 Yonge Street,
Toronto, Ontario M4W 2G8
Closest major intersection Yonge Street and Bloor Street.
Located one block north of Bloor Street on the east side of Yonge Street.
SET UP, LOAD-IN & PARKING GUIDELINES
- Access to venue for set up begins – 3: 00 PM to 08:00 PM on September 24
- And 6:00 AM to 09:00 AM on September 25th
- All event-related deliveries to the venue must be coordinated by contacting Vera (226-753-3552 or info@canadapropertyshow.ca) a minimum of two (3) business days prior to the event.
- Deliveries must occur within the designated times.
- Storage space is not available at the venue.
LOAD-IN
- The shipping area is located on Asquith Ave., just east of Yonge and is open from 8:00am – 4:00pm
- There are two (2) load-in bays: one regular and one 5-ton ramp-style
- Upon arrival, call Venue Operations at 416-717-6123 or ring loading dock doorbell
- Delivery vehicles can park temporarily in a bay to load-in
- If both load-in bays are in use, delivery vehicles must wait for a bay to become
- Delivery vehicles must vacate the load-in bay immediately after completing load-in
- Vendors are responsible for supplying their own
- Freight elevator dimensions are
- Height – 125 ¼
- Width – 80 ½
- Length – 66 ¾
DRIVING TO
THE VENUE
- Exit 401 onto Don Valley Parkway South
- Exit at Bayview / Bloor Street exit
- Continue to Bloor Street
- Turn left at Castle Frank Road
- Turn right at Bloor Street East
- Turn Right at park Road
- Take first left onto Asquith Street
- Exit Gardiner Expressway onto Don Valley Parkway North
- Exit at Bayview / Bloor Street exit
- Continue to Bloor Street
- Turn left at Castle Frank Road
- Turn right at Bloor Street East
- Turn Right at park Road
- Take first left onto Asquith Street
NEARBY PAID PARKING OPTIONS
- 44 Bloor E, Toronto, ON M4W 3W7
- 416-964-0731
- Enter from Asquith
- Covered/above ground
- Height restriction: 1.83m
- 2 Bloor E, Toronto, ON M4W 1A8
- 416-964-0731
- Enter from Bloor
- Covered/under ground
- Height restriction: 1.83m
- 650 Church Toronto, ON, M4Y 2G5
- 416-241-4061
- Uncovered/above ground
- No height restriction
- 74 Yorkville Toronto, ON, M5R 1B9
- 416-393-7275
- Covered/under ground
- Height restriction: 2.20m
*All booths must be “show-ready” no later than 10:00am on Tuesday, September 25– NO EXCEPTIONS.
EXHIBITOR CHECKLIST & IMPORTANT DATES
Use this checklist to help you organize your participation at the Canada Property Show 2023.
- Read Rules and Regulations
- Pay Balance of your Booth Space
- Submit high resolution company logo
- Show Guide Advertising -Send in your ad copy (Optional)
- Read Move-In and Move-Out information
- Order transportation services desired for your booth to and from venue
- Return optional forms (if required)
- Send Canada Property Show invitations to customers and prospects.
- Audio Visual Rentals
- Make travel/car rental arrangements.
- Make Hotel Reservations
- Exhibitor Badges - Register booth personnel
- Exhibit Furniture & Accessories - Submit directly to official show services contractor
- International Travel -Book directly with hotels or airlines
- International Logistics -Customs / Shipping / Transportation / Storage (Beyond Borders)
GENERAL RULES & REGULATIONS
1. PAYMENT OF SPACE
Show Management reserves the right to refuse move-in and use of space to any exhibitor who has not made full and final payment.
2. MOVE-IN PROCEDURE
Heavy equipment and awkward displays should be delivered on the date and time that has been specified on the official move-in schedule set out by Show Management.
3. MATERIAL HANDLING
All material handling transactions are between the materials handling contractor and the exhibitor. In case an exhibitor’s representative is not present, Show Management reserves the right to order his equipment and/or material to be moved from the receiving door to the exhibitor’s area. The charge for this service will be invoiced to the exhibitor by the official materials handling contractor.
4. DISMANTLING OF EXHIBITS
No dismantling or removal of exhibits or exhibit material is permitted before the close of the show.
5. REMOVAL OF EXHIBIT MATERIALS
Where exhibitors fail to pick up or couriers refuse to accept shipments, this material may be hauled to a warehouse and the exhibitor will be charged accordingly for this routing or handling.
6. LABOUR AND TIPPING
Exhibitors are required to abide by the prevailing labour conditions and rates effective in the exhibit hall. All employees of Show Service Contrac- tors are adequately paid and there is no need to tip.
7. US AND INTERNATIONAL FREIGHT
Exhibitors who are shipping goods to the show from outside of Canada are strongly advised to use the official customs broker for the show who will be on-site.
8. OVERHEAD DOOR DIMENSIONS
Please consider the height and width of the Halls being used: 20’ 19’8”
9. RULES GOVERNING SECURITY OF HALL
Exhibitors are responsible for providing all workers with proper badges. On move-in and move-out days, the halls must be cleared no later than the times indicated in this manual. While Show Management will take reasonable overall security precautions, exhibitors are responsible to protect their own goods. During move-out, all booth material should be packed and properly labeled immediately after show closing before leaving the hall. Thefts must be reported to security immediately and police will be contacted directly. Any and all disputes of these rules must be taken up with Show Management.
10. NON-COMPLIANCE WITH RULES AND REGULATIONS
Show Management reserves the right to make changes, amendments and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in the ejection of the offending exhibitor or in the closing of his/her exhibit.
11. CANCELLATIONS BY EXHIBITOR
In the event of cancellation, the exhibitor must notify Show Management in writing and is responsible for the amount due as per the payment terms of the contract.
12. CANCELLATION BY SHOW MANAGEMENT
Show Management reserves the right to cancel space should payment not be received from the exhibitor within the prescribed time frame. If Show Management should be prevented from holding the show by any cause beyond its control, or if it cannot permit the exhibitor to occupy his rented space due to circumstances beyond its control, Show Management will refund to the exhibitor the amount of rental paid by them, less a propor- tionate share in relation to the other exhibitors’ space of the total show expenses incurred by Show Management to that date, and Show Manage- ment shall have no further obligation or liability to the exhibitor.
13. LOSS OR DAMAGE
Exhibitors will be liable for, and will indemnify and hold harmless Show Management from any loss or damage whatsoever occurring to or suffered by any person or company, including, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere.
14. DEMONSTRATIONS, DISTRIBUTIONS AND COMPETITIONS
Display, demonstration and distribution of advertising material is not permitted outside the confines of the booth space. If audio/visual equipment is used, the sound must be subdued to such an extent as to ensure its having no nuisance effect on neighboring exhibitors. Voice amplification may be used only with written permission from Show Management prior to show opening.
15. OBJECTIONABLE CONDUCT
Management reserves the right at any time to reject, prohibit, or remove exhibits or any part thereof and to expel exhibitors generally from exhibits or the operation of exhibits, which may be objectionable to the participants and management. Without limiting the generality of the foregoing, this paragraph applies to a person’s conduct or any printed matter which may affect the show generally.
16. STAFFING OF EXHIBITS
Exhibitors must maintain staff in their booths at all times during the hours of the show.
17. MECHANICAL CONVEYANCES
Mechanical conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours.
18. SAFETY MEASURES
Exhibitors showing equipment in operating condition must provide every precaution for the safety of their operators, show visitors, and exhibit personnel. Operators must wear proper personal protective equipment during machinery operations. All belt-and chain-drive units must be covered with approved shielding. All equipment where welding, cutting of metal, wood or plastic is involved must be provided with approved safety shields. Waste materials, cuttings and shavings must be placed in bins for safe removal from the building. These bins and their removal may be arranged for with the Official Show Service Contractor.
19. MANDATORY BOOTH FLOOR COVERING
Floor covering is not included in the booth rental. It is mandatory for exhibitors to provide floor covering for their rented space throughout the show as per exhibitor rules. You may order floor covering services through the official vendor, GES, bring in your own carpet, or select an alternate decorator.
20. FLOOR, WALL AND CARPET DAMAGE
Exhibitors are responsible for any damage to the building in their rented space and general damages to carpeted areas adjacent to their rented space caused by their exhibits or displays. Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. If you choose to install your own carpet or select an alternate decorator, you must arrange to have the carpet tape removed during moveout. If tape is not removed, exhibitors will be responsible for the charges incurred for the removal of the tape.
21. SUBLET
It is agreed that under no circumstances shall space be sublet without the prior written permission of Show Management.
22. REMOVAL OF EXHIBIT
The exhibitor further agrees that the conditions, rules and regulations of Show Management are made a part of the contract and that said exhibitor agrees to be bound by each and all of these rules and regulations, and that Show Management shall have the full power to interpret, amend, and enforce all rules and regulations in the best interest of the show.
23. RE-ASSIGNMENT OF SPACE
Show Management shall have the right to change, if necessary, the assignment of space to be occupied by the exhibitor in order to create an effective exposition.
24. CONCESSIONS
Exhibitors may not sell, serve or dispense any food or beverages in the space without express written permission. All Food and Beverage consumed within the exhibit hall must be provided through the official caterer. Please contact Show Management for further information.
25. FIRE REGULATIONS
All exhibitors planning to use any type of fuel, such as gas, oil, helium gas, or propane, in their exhibits are requested to contact Show Management to discuss all matters pertaining to the installation of such equipment. All displays or exhibited materials must be fireproof to conform to Federal, Provincial and City Fire Laws. Also, table skirting and all cloth material must be flame proofed.
26. CAMERAS AND/OR VIDEO RECORDERS
Cameras and/or video recorders are not allowed on the show floor unless approved by Show Management. Exhibitors are only permitted to take photos of their own booth and set up. DISPLAY RULES & REGULATIONS 10′ (3.05M) 4′ (1.22M) 5′ (1.52M) 30′ (9.4M) BOOTH Height Exhibit fixtures, components and identification signs will be permitted to a maximum height of 8’3″ (2.5m). Intent If a portion of an exhibit booth extends above 8’3″ (2.5m) high, the exhibit booth background will detract from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished. Depth All display fixtures over 4’0″ (1.22m) in height and placed within 10 lineal feet (3.05m) of an adjoining exhibit, must be confined to that area of the exhibitor’s space which is at least 5’0″ (1.52m) from the aisle line. Intent Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of exhibit. Exhibitors with larger space – 30 lineal feet (9.14m) or more – should also be able to effectively use as much of the total floor space as possible as long as they do not interfere with the rights of others. The limitation on display fixtures over 4’0″ (1.22m) and within 10 lineal feet (3.05m) of a neighboring exhibit is intended to accomplish both of these aims. 8’3″ (2.5M) MAX HT. 4′ (1.22M) 5′ MAX HT. (1.22M) AISLE IMPORTANT Space dimensions shown on floor plan are from center line of booth equipment, such as side rails and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at rear of booth. DISPLAY FIXTURES OVER 4’ (1.22M) HIGH MUST BE CONFINED TO THAT AREA OF THE BOOTH THAT IS AT LEAST 5’ (1.52M) FROM THE AISLE LINE 4’ (1.22M) MAX HT. 5’ (1.52M) 8’3” (2.5M) MAX HT. 4’ A
Bram & Bluma Appel Hall
789 Yonge Street,
Toronto, ON M4W 2G8